DESIGN AND IMPLEMENTATION OF AN AUTOMATED MOTOR VEHICLE DRIVER'S LICENSING SYSTEM

DESIGN AND IMPLEMENTATION OF AN AUTOMATED MOTOR VEHICLE DRIVER'S LICENSING SYSTEM

ABSTRACT

This project was centered on an automated motor vehicle driving licensing system. The current process of motor vehicle licensing is being operated manually, and due to this procedure, numerous problems are being encountered. A design was taken to computerize the manual process in order to check this problem. The problems were identified after a series of interviews and examination of documents, after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using the Microsoft Visual Basic 6.0 programming language. This language was chosen because of its easy syntax and features for developing Windows-based applications.

TABLE OF CONTENT       

Title page                                                          i

Approval Page                                                               ii

Table of content                                                 iii

Dedication                                                               iv

Acknowledgment                                                 v

Abstract                                                              vi

CHAPTER ONE

1.0 Introduction

1.1   Imo state licensing authority

1.2   Statement of problem

1.3   Objective of the study

1.4   Scope of the study

1.5   Definition of terms

 CHAPTER TWO

LITERATURE REVIEW

2.1 Introduction

2.2 What is motor licensing

2.3 Computer application motor licensing

2.4 Database administrator

2.5 Database management system (dbms)

2.6 Advantages of database processing

 CHAPTER THREE

SYSTEM ANALYSIS, METHODOLOGY, AND DESIGN

3.1   Introduction

3.2   Method of data collection

3.2.1 Manual operation

3.3   Analysis of case study

3.3.1 Issuance of driving license

3.3.2 Report generation for manual operation

3.3.3 File organization and processing

CHAPTER FOUR

SYSTEM DEVELOPMENT AND IMPLEMENTATION

4.1   Database files created

4.2   List/description of developed programs in the project

4.3   Program execution

4.4   Computerized operation of imo state motor licensing authority

 CHAPTER FIVE

SUMMARY, CONCLUSION, AND RECOMMENDATION

5.1 Introduction

5.2 Problems encountered

5.3 Conclusion

5.4 Recommendations

CHAPTER ONE

 1.0 INTRODUCTION

Computer data processing is of great importance in the modern world, and increasingly computers are being applied to the solution of industrial, commercial, mathematical, and scientific problems.

       In recent times, there has been a growing need to computerize the operations of big establishments, both public and private, to increase their overall efficiency. This is achieved by using a computer to store, process, and retrieve information as well as generate reports. These computers make use of application packages, which are computer programs and manuals designed to cover all aspects of a particular task in realizing the objective. It is now widely accepted that the coordination of all complex functions of an organization is greatly assisted by an efficient data processing system.

       In lieu of the size and volume of work of the Imo State Motor Licensing Authority, there is a need to computerize their operations. Apart from other advantages, this will now replace the manual process of registering vehicles, issuing driving licenses, and renewing expired licenses as well as changing ownership of vehicles. Since the computerized mode of operation is flexible and accurate, record keeping is ensured; it will give the management of the Motor Licensing Authority enough time for planning and decision-making rather than being immersed in the detail of routine functions. This is necessary since the control of any establishment ultimately lies in the hands of management. Also, the computerized operations of the licensing will ensure a very fast retrieval of the necessary information about a vehicle to the police in times of urgent need, like during car theft or a road accident.

In presenting the report of this project, the researchers have arranged the report in five different chapters. Chapter one covers the introduction, the Imo State Motor Licensing Authority in brief, problems that led to the study, and the objective of the project. Chapter two deals with the literature review, general overview, computer application software, and system software. Chapter three takes a look at the method of data collection. data preparation and analysis, manual operations, report generation for manual operations, file organization and processing, database management system, the database administrator, history of the database management, and its advantages in processing.

       Chapter four highlights the database file created, the list/description of developed programs in the project, how to execute the software packages, the password routine, the hardware requirement, and the system flowchart.

       Chapter five is on problems encountered in the course of carrying out the project, conclusion, and recommendation.

 1.1     IMO STATE LICENSING AUTHORITY

The Imo State Licensing Authority is an arm of the Imo Board of Internal Revenue, charged with the responsibility of ascertaining the genuineness of vehicles either bought locally or imported into the country and registering the vehicles after inspection for easy identification, issuing of driving licenses to qualified citizens after conducting a test, renewal of expired driving licenses, and the change of ownership of vehicles. Through these operations, the licensing authority raises money for the state government in the form of fees for their services to the customers for the maintenance of the roads on which these vehicles ply.

The origin of the Imo State Motor Licensing Authority dates back to the creation of the state in 1976. As stated earlier, it is an arm of the board of internal revenue under the state Ministry of Finance.

1.2     STATEMENT OF PROBLEM

1.         Due to the ever-increasing number of customers coming for one service or the other, the licensing authority can no longer cope with the demands of their customers without much delay with their present manual mode of operation since application forms have to pass from one table to another before being for issuance or renewal of driving licenses, for instance, and have to wait for months before their demands are met.

2.         The present method of manual operation is slow in storage. Retrieval and maintenance of customers’ files, and inquiries on any customer’s record, especially by law enforcement agents such as the police and the road safety commission, are not met with dispatch (an act of sending away) by the commander officer.

3.         The manual method of writing reports of customers in books affects the life span of records since the continued use and reuse of the booklets everyday might lead to loss of important information.

4.         With the manual method of operation, records for different customers are stored in different files, and this makes it difficult to respond to requests for data for multiple areas in a flexible way.

1.3     OBJECTIVE OF THE STUDY

       The research project, which is a computerized operation of the Imo State Motor Licensing Authority, is being designed to meet the following objectives.

v    Replace the existing manual method of processing large volumes of customers' forms for registration of vehicles.

v    Issuing driving License

v    Renewing expired licenses as well as changing ownership of vehicles.

v    To provide an efficient data processing system that assists greatly in the coordination of the complex functions of authority.

v    To provide different analyses and reports of customer records without delay to the law enforcement agents such as the police and road safety commission in time of need.

v    It has a permanent security-like password level, which prevents unauthorized persons from tampering with customer records.

v    Since the licensing authority is intended to generate funds for the government through fees charged to the customers for services rendered to them, the comprised operations of the authority will ensure accuracy in calculation and recording of daily transactions collected from customers. Also, since computers do not make mistakes once records are correctly entered, it will ensure that processing and subsequent processing of records of customers are fault-free as well as record adjustment and automatic readjustment of subsequent processing with precision.

 1.4     SCOPE OF THE STUDY

The scope of this project covers the entire operation of the Imo State Motor Licensing Authority, Owerri, which includes registering vehicles either imported into the country or bought locally after proper inspection; issuing driving licenses to qualified customers after conducting a driving test and renewing expired driving licenses; and changing the ownership of vehicles from the previous owner to the present owner after the conditions for the changes are met.

1.5     DEFINITION OF TERMS

       While digging a software package for the computerized operations of the Imo State Motor Licensing Authority, certain technical terms are used from time to time. I wish, therefore, to give the interpretation/definition of terms.

 DATA

       Data is information in coded form, acceptable for input and processing by a computer system. In other words, data is a representation of information.

SYSTEM

       A computer is an electronic machine that, under the control of a stored program, automatically accepts and processes data and supplies the results of that processing.

FILE

       A file is an organized collection of data; files are generally large, contain related items of information, and are strictly arranged according to some structure.

RECORD

       A record is a unit of data, which makes up files. It contains a number of data items, and each record in a file is determined by the way in which the records are arranged within the file.

PRG

       This is a file name extension for a program file

FIELD

       This is the smallest addressable element in a database file.

MENU

       This gives the user a list of program choices

DATABASE

       A database is a structure that can house information about multiple types of entities as well as relationships among the entities.

DBMS

       Database management system, and it is a software product through which users interact with a database. The actual manipulation of the underlying database is handled by the DBMS

DATABASE FILES

A collection of related records pertaining to a particular subject